Mavenlink vs Workamajig vs Hubstaff vs Robohead vs Proofhub

There are so many project management tools on the market. And honestly, most of them are great. But without proper knowledge and leverage, only 2.5 percent of companies complete 100 percent of their projects successfully.

No single tool handles every element of project management perfectly. Each tool has its own unique strengths and weaknesses, and it’s essential to find out which is best for you.

So, which project management tool or software is best for your business?

That can be a tough question to answer.

To help, I’m going to give you an overview of five of the absolute best project management tools out there today – Mavenlink, Workamajig, Hubstaff, Robohead, and ProofHub.

Each of these software tools offers web-based solutions to all aspects of project management. From planning/scheduling to collaborating and delegating, accounting, reporting, and more.

What to Look for in Project Management Software

If you’re new to project management tools, trying to figure out what’s important, essential, and nice to have can be intimidating. Of course, it also come down to how the software can boost your business’s performance.

Individual features aside, here are some important factors to consider when choosing project management software:

Ease of use - If the software is complicated to learn, it’s going cost you a lot of time when training everyone to use it. Not to mention that there’s greater room for error. Software doesn’t need to be complicated to be good. I always recommend prioritizing software that’s easy to use.

Depth of features - Your business is only going to perform to the level of your management software’s capabilities. With so many options on the market, you can afford to be picky when it comes to finding software with the features you need to improve your business.

Price - Price always has to be a consideration. Know your budget before you start looking and don’t be swayed by shiny object syndrome.

Support - If you have experience with any other software, you know how important support is. Check the hours that support is available and test them with questions when you’re testing software.

Mavenlink

Mavenlink is an online project management tool that offers a wide suite of tools to help teams of any size collaborate, plan, streamline, better manage resources, and much more.

The platform is easy to use, and their use of colorful visuals makes it just as easy to understand your data at a glance. It integrates with most CRMs and other popular software, and the learning curve isn’t too steep.

Their platform has five sets of tools, including:

Resource Management - Manage, allocate, plan for market trends, and oversee all aspects of your resources to maximize the effect on your bottom line.

Project Management - You can oversee any number of ongoing projects via an easy to use visual dashboard and reporting suite.

Team Collaboration - Communicate, collaborate, and work with any number of your team members through a central dashboard to ensure everyone is on the same page.

Project Accounting - Link your team’s expenses, invoices, time and other metrics to their projects and tasks in real-time for a transparent view of project costs.

Business Intelligence - Tools to give you detailed insights into data for faster and better-informed decision making.

Mavenlink Is Best For:

Managing large or multiple projects, and communicating and sharing information among team members. The activity dashboard and reporting tools are the best features.

Who Will Benefit Most from Mavenlink:

Teams and project-orientated businesses that need to drill down on details and pull reports will benefit the most from the tools Mavenlink has to offer. Creative agencies, IT service firms, and large corporate businesses make up a large portion of their client base.

Pricing

For small teams of 5 or fewer, you can start with the Teams Plan for $19 per month. This unlocks all the tools and features I anticipate a small team would need.

If you want to use Mavenlink’s Business Intelligence and Resource Management tools, you’ll need their Professional Plan, which costs $39 per month per user.

Workamajig

Workamajig is a customizable project management tool marketed towards design firms, advertising agencies, marketing agencies, and other creative teams.

The software enables teams to seamlessly collaborate from anywhere. Its strengths time and cost tracking, allowing you to keep a close eye on how cost and time-effective your projects are.

The key features of Workamajig are:

Sales and CRM - Ensure your sales team is getting all the key data they need. Qualify leads, track information on potential clients, and more.

Project Management - Create schedules, allocate resources, track budgets, time, and set notifications for key performance indicators.

Resource Management - Allocate members of your team to projects and tasks. You can track time and costs and use data to improve your margins.

Reporting Features - Utilize a wide range of reporting features to see client profitability, project profitability, and vital company statistics.

Workamajig Is Best For:

Creating project dockets, project management, and tracking costs down to fine detail. You can easily keep an eye on your budget, and identify areas within your business where you can save time and money.

Who Will Benefit Most from Workamajig:

Workamajig is best for small to medium-sized agencies in need of an all-in-one solution to streamline their workflows and better track their time.

Their sales and CRM features are great for businesses nurturing a number of warm leads and will help improve conversion rates.

Pricing

Workamajig currently has four pricing tiers:

Entry Level - $50 per month per user for up to 5 users.
Agencies - $38 per month per user for up to 10 users.
Mid-Sized Agencies - $34 per month per user for up to 50 users.
Larger Agencies - $32 per month per user for 100 users or more.

Hubstaff

Hubstaff is an employee time tracking software that uses GPS tracking and an intelligent dashboard to help you track where your employees are, and what they’re spending their time working on.

It also has some useful tools to help process payroll, issue invoices, schedule team meetings, monitor productivity, and take a deep dive into the data to produce reports identifying where you can make time and cost savings.

Hubstaff integrates with more than 30 different project management, CRM, and accounting tools. Most businesses can integrate this software as a complement to their project management software for a more detailed analysis of employee productivity.

Hubstaff Is Best For:

Time tracking, monitoring staff productivity, processing online timesheets, and team scheduling and communication. There are some real cost-saving opportunities through using this software if you’re not currently using any other time tracking tools.

Who Will Benefit Most from Hubstaff:

Organizations of any size looking to get a more detailed understanding of how their business works and where their employees spend time can benefit from this software.

Also, businesses looking to speed up the processing of staff payments and streamline all of their timesheet and employee costs into one place can find this valuable.

Pricing

Hubstaff currently has four pricing tiers that unlock more features the higher the tier:

Free - Only one user and limited features, a good way to test the software.
Basic - $7 per month per user.
Premium - $10 per month per user.
Enterprise- $20 per month per user.

Robohead

Robohead is a project management software solution designed for creative agencies. There’s a number of tools designed to help you manage and improve your workflows all in one place.

Robohead lays out a workflow through their software as follows:

Initiate - Reduce time by putting together a clear briefing for a project from the start.
Plan - Effective planning is crucial to the success of any project. You can create templates that include rules and outlines for your projects and communicate with your team.
Schedule - You can easily switch around which team members are working on which workflows, move deadlines, add details to tasks, and so on.
Work - The main workflow contains to-do lists, priorities, time tracking, projected completion dates, and more.
Collaborate - You can review progress, provide feedback to clients, track approvals, and communicate with internal and external parties.
Manage - The heart of Robohead is a fully customizable dashboard where you can oversee all your metrics, reports, activity, and key statistics for your projects and workflow.
Report - Schedule, create, and share reports to give a vital visual insight into how your business and team members are really performing.

Robohead Is Best For:

Project management and collaborating with team members to streamline a number of existing workflows and processes that aren’t currently running on one platform.

Who Will Benefit Most from Robohead:

The high degree of customization and bespoke pricing makes Robohead a frontrunner for any business looking for project management software. Their onboarding team can create a customized demonstration based on your existing processes, so it’s worth taking a closer look.

Pricing

Robohead does not provide any set pricing plans. They build custom plans on a case-by-case basis after a short consultation to establish your business’s requirements.

ProofHub

ProofHub is a project management software that provides businesses with all the tools they need to manage, collaborate, and work together in a central location.

There is an emphasis on simplicity with ProofHub, which is often a benefit in itself when large teams are using software. The chat functions are great for projects that require a good deal of real-time communication, and the UI is easy to pick up and use.

ProofHub Is Best For:

Managing projects where you need clear lines of communication for large teams. You can assign tasks, monitor progress, set deadlines and manage the workflow for any number of projects with ease.

Who Will Benefit Most from ProofHub:

If communication is integral to your business, as it is for most businesses, the simple UX and range of collaboration tools within ProofHub is going to prove beneficial. Their flat monthly pricing also makes it a smart choice for large teams.

Pricing

ProofHub have a simple pricing structure with two plans.

Essential - $45 per month for unlimited users and up to 40 projects and 15GB storage.
Ultimate Control - $89 per month for unlimited users, projects, and up to 100 GB storage.

Are you still curious about other project management tools and ways to grow your business? Learn more about your options as a decision maker with Improvado.

Our recommendation:

Check out Best agency management software for marketing agencies‍